Vendor portal · Early access
Managers ask.You get the work.
Give every property manager you work for a portal with your name on it. They send requests, approve estimates, pay invoices and see the history of every unit, without a phone call.
How it works
Set up once.Repeat work comes to you.
Invite your property managers
Send an invite from the customer page. Managers can also find you and ask to connect, and you approve.
Set their rules
Approval limits per property and work type, PO numbers when they need them, and who on their team can pay.
Work shows up labeled
Every request, approval, payment and message lands in Trades Operator marked “Vendor portal” with the manager’s name.
What they get
Everything managerscall you about.
Requests and approvals, without the back-and-forth.
Managers pick the property and unit, describe the problem and add photos. Small jobs under their limit go straight to your schedule. Bigger ones become an estimate they approve in the portal.
- Limits per account, property and work type
- Your techs see the limit live in the field app
- Approvers can have their own dollar limit
Get paid without chasing.
Accounts payable can pay many invoices with one ACH payment, and each invoice is marked paid on its own. ACH costs them nothing.
- Monthly statements and a year-end summary per property
- Your COI and W-9 ready to download
- Card surcharge is your choice, shown before they pay and following state rules
Every property. Every unit. Every visit.
Managers see the full history for each property and unit: past jobs, equipment, invoices and what is coming up. Recurring work like filter changes and inspections is right on the dashboard.
- Owner-viewers see only their own properties
- Gate and lockbox codes shown only to the assigned tech on the visit day
- Tenants can be contacted, but never see prices
Messages and shared tasks in one spot.
Managers chat with your office from the portal. Messages land in your Communications page with a Vendor badge, next to everything else.
- Small shared tasks tied to a job, property or invoice
- “Needs you” lists on both sides
- Help from a real person is one click away
The basics
Simple for them.Safe for you.
Your brand
Your name and logo on every page. A small “Powered by Trades Operator” at the bottom.
Easy sign-in
Passkey or email link, remembered for 30 days. A second step to pay, approve or change limits.
Their whole team
Requesters, approvers, accounts payable, owner-viewers and admins, each with the right access.
One login, many vendors
A manager can connect to every Trades Operator contractor they use and switch between them.
Built into your account
No separate app to keep in sync. Requests, estimates and payments are your normal records.
Know where work comes from
Reports can filter by vendor portal, so you see what each property manager is worth.